Email has become the most popular method to share information quickly, efficiently and cost-effectively. It’s an instant and convenient alternative to traffic jams for meetings in person, postal delays interruptions to fax machines and busy phone lines. The ease of email may obscure its inherent risks when it comes down to sharing sensitive documents.
After your sensitive data has left your server, there is no way to control where it goes and who it is viewed by. Even if you use email encryption, which adds an additional layer of security, it might not be protected from the kind of “man-in-the-middle” attacks that could occur if someone were to take over your email while traveling.
The most effective method is to work with an outside service that specializes in secure document exchange, ensuring that www.empirevdr.com/top-virtual-data-room-providers-in-uk/ your customers’ private documents will never fall into in the wrong hands. Utilizing a secure method for document exchange also lets you track who views and edits your customer’s information.
If you have to send confidential information via email, the best practices and a supportive NDA will help you to manage the risks. For instance limit the number identifying information items you provide to the minimum needed for your task and avoid putting them in multiple emails. Make use of a password-protected file instead of putting it in an email. You can also include the confidentiality statement in your emails. No matter which method you decide to use, make sure you clearly state your expectations in your NDAs for recipients of confidential information.
Justin McHood is America's Mortgage Commentator and has been providing expert mortgage analysis for over 10 years.